January 8, 2025

Electro Sound Systems: Supporting Dual General Sessions at the Marriott World Center in Orlando, FL

At Electro Sound Systems, we pride ourselves on going beyond just delivering equipment—we bring a level of service and expertise that makes our clients trust us to handle their most important events. Recently, our team traveled to the Marriott World Center in Orlando, Florida, to support a large conference, providing audio-visual services for not one, but two general session rooms. These sessions required identical, complex AV setups that were essential to the success of the event, and we were honored to be trusted with the task.

One of the things that sets Electro Sound Systems apart is our willingness to travel anywhere in the U.S. to support corporate conferences, gala fundraisers, and high-profile events. We’ve built a reputation for excellence, which has led to longstanding relationships with our clients—relationships founded on trust and reliability. Whether the event is in the mid-Atlantic region or in cities like Orlando, we bring the same level of professionalism and care to every project.

Supporting Two General Session Rooms with Identical AV Setups

For this conference at the Marriott World Center, we were tasked with outfitting two large general session rooms with identical audio-visual setups. Each room needed to deliver a seamless experience for attendees, with high-quality visuals, clear sound, and precise control of all AV elements.

Both rooms featured massive 15’ x 45’ screens to display presentations, video content, and branding elements. To ensure these screens delivered crystal-clear visuals in the large ballrooms, we utilized blended 20k Panasonic projectors for each room. The screen blending was handled with precision using Barco E2 controllers, allowing us to project flawless, wide-format visuals across the entire space. These controllers enabled our team to synchronize and adjust the screens with ease, ensuring smooth transitions and consistent quality throughout the event.

For the audio setup, we provided d&b audiotechnik loudspeaker systems, renowned for their ability to carry distinct spoken word and audio throughout large venues. The rooms were sizable, and it was crucial that every seat in the audience could hear the presenters clearly. The d&b system effortlessly provided full-room coverage, ensuring that every word was delivered with clarity, no matter where an attendee was seated.

Designing for Efficiency: A Complete AV Package in One Truck

At Electro Sound Systems, we’re not just experts in audio-visual technology—we’re also focused on efficiency. For this event, our entire AV package for both rooms was carefully planned to fit in a single 26-foot truck. This logistical efficiency is a key part of how we operate; we design all of our systems with portability, space management, and ease of setup in mind.

One way we achieve this efficiency is by using fiber optic cables instead of traditional copper cables. Fiber not only allows for faster data transmission but also dramatically reduces the weight and bulk of our cabling systems. By strategically planning cable pathways and ensuring we meet all technical requirements with the most efficient materials, we streamline both the transport and setup of our equipment.

This level of pre-planning not only saves space but also reduces setup time, allowing our technicians to get the systems up and running ahead of schedule. By the time we arrive at the venue, we have already considered the exact placement of each cable, speaker, and projector, so our team can work quickly and efficiently to meet the tight deadlines often associated with conference schedules.

Providing Dedicated On-Site Support for Flawless Execution

While some AV rental companies simply drop off equipment, have clients sign a clipboard, and leave, Electro Sound Systems goes the extra mile to ensure our clients have the support they need. For this event at the Marriott World Center, we provided dedicated on-site support in the form of our experienced production managers and technical team.

Having on-site support is one of the many ways we differentiate ourselves from competitors. Our production managers were on hand throughout the event, ready to answer any questions from the local technicians or event organizers about the equipment. They also assisted with configuration, ensuring that all systems were operating at peak performance and that any adjustments could be made immediately, rather than causing delays or disruptions to the event.

Our knowledgeable technicians work alongside the venue’s AV teams to ensure a seamless integration of our equipment with the venue’s infrastructure. Whether it’s configuring the Barco E2 controllers, fine-tuning the audio system, or ensuring the projectors are perfectly aligned, our team is fully prepared to handle the complex requirements of large conferences.

A Commitment to Quality and Efficiency

One of the reasons clients trust Electro Sound Systems to manage their events, no matter where they are located, is our strict in-house quality control standards. Every piece of equipment we send to a venue has been thoroughly tested and inspected to ensure that it is in perfect working condition. This level of attention to detail greatly reduces the risk of common headaches associated with large-scale events—such as missing components, broken equipment, or confusing setup diagrams.

Our team takes pride in handling every detail, from initial planning to final execution, and we work to minimize the unexpected challenges that often arise with complex AV setups. For the general sessions at the Marriott World Center, everything went according to plan, and the event organizers appreciated the fact that our team was on-site, prepared, and ahead of schedule. This meant fewer last-minute stressors for the client and a smooth, professional event experience.

Why Electro Sound Systems is the Right Choice for Nationwide Event Support

At Electro Sound Systems, we’ve built our reputation by traveling extensively to support conferences, galas, and other major events across the country. Our clients choose us not just for our technical expertise but because they know we’ll deliver flawless execution—no matter the location or scope of the event.

Here’s why Electro Sound Systems is the right partner for your next event:

• Comprehensive, Nationwide Support: We travel anywhere in the U.S. to support high-profile events, bringing our team of experienced professionals and reliable equipment to ensure success.
• Customized Solutions: We design efficient, tailored AV packages that meet the specific needs of each event, ensuring a seamless setup and flawless execution.
• Dedicated On-Site Support: Unlike many AV companies, we provide on-site support from our experienced technicians and production managers, ensuring that every system is set up, tested, and ready to go before the event begins.
• Quality Control: We have strict in-house quality control standards, which means we thoroughly test every piece of equipment to ensure that there are no surprises on the day of the event.

Whether you’re planning a conference, corporate meeting, or special event, Electro Sound Systems has the experience, equipment, and expertise to handle even the most complex AV requirements. From customized audio systems to immersive video projection, we’ve got you covered.

Ready to Elevate Your Next Conference?

If you’re planning a large-scale conference or event, whether in Orlando, FL or anywhere else in the U.S., Electro Sound Systems is here to provide top-tier AV solutions and on-site support. Contact us today to learn more about how we can support your next event with customized audio-visual systems that deliver results.